Administrative & HR Assistant - Head of St. Margarets Bay

$18/hour - Head Office Admin
Ref: 82 Date Posted: Tuesday 21 Jun 2022
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Just a quick ocean drive from Halifax and nestled on the shores of St. Margaret’s Bay you will find an oasis of innovation and fun. Shift. We are experience makers. We manage the most northern youth care facilities in the world and we are a company built around creating growth through experiential learning.  We’re a team that loves what we do and are looking for someone eager to dive in. 

Primary Duties:

Working as part of a collaborative team, the Administrative & Human Resources Assistant’s primary job is to perform a variety of administrative tasks to help support our management team. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude.

Specific Duties:

  • Significant focus on uploading, filing and maintaining documents.
  • Generate memos, emails and reports when appropriate.
  • Answer and transfer calls.
  • Act as first point of contact to visitors to the office.
  • Demonstrate polite and professional communication via phone, e-mail, and mail.
  • Review and sort incoming resumes.
  • Conduct pre-screen conversations and set up interviews with candidates.
  • Conduct reference checks on potential hires.
  • Collect file items from new hires.
  • Continual database updates and maintenance.
  • General office management.
  • Assist with file audits to ensure compliance.
  • Take Meeting Minutes as required.
  • Additional duties as required.

Qualifications & Attributes

  • Prior administrative experience required.
  • Proficiency in MS office with expertise in Microsoft Word, PowerPoint and Excel.
  • Strong attention to detail.
  • Desire to be proactive and create a positive experience for others.
  • Excellent verbal and written communication skills.
  • Superior organizational skills and dedication to completing tasks in a timely manner.
  • Experience working with an Applicant Tracking System a strong asset.
  • Experience in newsletter and social media creation considered a strong asset.

Employment Specifics

  • Permanent full-time (80%) position.
  • 8:30 am - 4:30 pm, Monday - Thursday in office.
  • The successful candidate will be expected to provide a clear vulnerable sector search.

About Shift

Shift is a specialized care operator. Founded in 2011, our organization has developed a unique model for the management and staffing of complex care facilities in some of Canada's most remote locations. With a strong focus on supporting children & youth, we incorporate cultural and on-the-land opportunities, paired with experiential learning and trauma-informed care. Our programs in Nunavut and NWT are driven by a leading team of professionals from across the country.