Program Admin Assistant - Inuvik, NWT

Primary Duties:

Working as part of a collaborative team, the Program Admin Assistant’s primary job is to perform various administrative tasks to help support our management team. We are looking for a master multi-tasker with excellent communication skills. Directly reporting to the Program Manager, you will support the administration of two residential care programs in Inuvik, NWT. 

Specific Duties

• Assist in preparing staff schedules and reviewing payroll
• Maintaining various staff Human Resources files
• Purchasing lists (office supplies, grocery, programming etc)
• Review of maintenance and physical plant needs 
• Maintaining newsletter distribution list and ensuring distribution 
• Vehicle maintenance logs 
• Data entry (file uploads/One Hub management)
• Ensure protocols are being followed by the team
• Perform and monitor daily reporting
• Create and maintain community and cultural connections
• Communicate regularly with the Manager of Care/Program Manager to discuss status of staff, clients and program
• Assist in the facilitation of training and professional development opportunities to enhance staff’s professional capacity
• May be required to assist in coverage for the Program Manager when on vacation 
• May be required to support with rotational on-call support

Skills & Abilities:

• Resilient and independent with a good-natured approach to life
• Strong time management and administrative skills with the ability to think strategically
• Creative and a problem-solver with effective and supportive communication skills
• Experience in  documentation and reporting standards considered an asset
• Able to use technology in support of learning and delivery of program services
• The ability to ensure client confidentiality and maintain a non-judgmental approach
• Knowledge of Inuvialuit and Gwich’in culture is an asset
• An understanding of the intergenerational and gendered impacts of residential schooling
• Ability to participate as a member of a multidisciplinary, integrated team environment
• Ability to function effectively and maintain clear boundaries in a residential treatment environment

Qualifications

• Three (3) years’ related experience in health services considered an asset
• Completion of a degree or diploma in a health care or human services or related discipline considered an asset
• CPR, First Aid, WHMIS, Food Handler’s certification, and restriction-free Driver’s license
• Successful candidates are responsible for providing a clear criminal record check, vulnerable sector screening, up to date immunization record including proof of full Covid-19 vaccination, as well as clear tuberculosis skin test.

Employment Specifics

• 40 hours per week
• Rotational on-call support
• Health benefits plan

Position Title:             Program Administrative Assistant

Location:                     Inuvik, NT       

Type:                                       Permanent Full-Time

Compensation:                      $37.50 / hour + $5.50/ hour Northern Allowance 

About Us

Shift is a specialized care agency, founded in 2011 and our team manages complex care facilities for adults and youth in some of Canada’s most remote locations. With a focus on helping people discover their greatness, we blend cultural and on-the-land opportunities with experiential learning and trauma-informed care. We are a company built around helping people discover their greatness.