Program Admin Assistant - Inuvik, NWT

Assistant Program Manager
Ref: 104 Date Posted: Wednesday 16 Aug 2023


Primary Duties:

Working as part of a collaborative team, the Program Admin Assistant’s primary job is to perform various administrative tasks to help support our management team. We are looking for a master multi-tasker with excellent communication skills. Directly reporting to the Program Manager, you will support the administration of two residential care programs in Inuvik, NWT. 


Specific Duties

  • Assist in preparing staff schedules and reviewing payroll
  • Maintaining various staff Human Resources files
  • Purchasing lists (office supplies, grocery, programming etc)
  • Review of maintenance and physical plant needs 
  • Maintaining newsletter distribution list and ensuring distribution 
  • Vehicle maintenance logs 
  • Data entry (file uploads/One Hub management)
  • Ensure protocols are being followed by the team
  • Perform and monitor daily reporting
  • Create and maintain community and cultural connections
  • Communicate regularly with the Manager of Care/Program Manager to discuss status of staff, clients and program
  • Assist in the facilitation of training and professional development opportunities to enhance staff’s professional capacity
  • May be required to assist in coverage for the Program Manager when on vacation 
  • May be required to support with rotational on-call support

Skills & Abilities:

  • Resilient and independent with a good-natured approach to life
  • Strong time management and administrative skills with the ability to think strategically
  • Creative and a problem-solver with effective and supportive communication skills
  • Experience in  documentation and reporting standards considered an asset
  • Able to use technology in support of learning and delivery of program services
  • The ability to ensure client confidentiality and maintain a non-judgmental approach
  • Knowledge of Inuvialuit and Gwich’in culture is an asset
  • An understanding of the intergenerational and gendered impacts of residential schooling
  • Ability to participate as a member of a multidisciplinary, integrated team environment
  • Ability to function effectively and maintain clear boundaries in a residential treatment environment


  • Three (3) years’ related experience in health services considered an asset
  • Completion of a degree or diploma in a health care or human services or related discipline considered an asset
  • CPR, First Aid, WHMIS, Food Handler’s certification, and restriction-free Driver’s license
  • Successful candidates are responsible for providing a clear criminal record check, vulnerable sector screening, up to date immunization record including proof of full Covid-19 vaccination, as well as clear tuberculosis skin test.

Employment Specifics

  • 40 hours per week
  • Rotational on-call support
  • Health benefits plan


Position Title:             Program Administrative Assistant

Location:                     Inuvik, NT       

Type:                                       Permanent Full-Time

Compensation:                      $37.50 / hour + $5.50/ hour Northern Allowance 


About Us

Shift is a specialized care agency, founded in 2011 and our team manages complex care facilities for adults and youth in some of Canada’s most remote locations. With a focus on helping people discover their greatness, we blend cultural and on-the-land opportunities with experiential learning and trauma-informed care. We are a company built around helping people discover their greatness.